how to take a large blob of text and turn it in to something meaningful like below? - KING OF EXCEL

Tuesday, December 17, 2019

how to take a large blob of text and turn it in to something meaningful like below?

We all know that Pivot Tables are best thing since avocado on toast. But they can’t slice text values and spread them in a table with Pivots. So how to take a large blob of text and turn it in to something meaningful like below?
Simple, we use Power Query.

How to pivot text values – Tutorial

  • Let’s say your large chunk of meaty data is in a table named text
  • Select any cell in your table and go to Data > From Table (or Power Query > From Table)
  • Once your data is in PQ, split it by : (right click on the column and choose split column by > Delimiter)
  • Now, your data will become 2 columns. First column with FUNxxx reference and next column with rest of the text.
  • Go to second column and remove nulls (Filter > uncheck nulls)
  • Now replace all punctuation in second column using replace values
    • Replace ( ) , with spaces
  • Now split column 2 by delimiter = space. But this time, split in to rows (using advanced option as shown below)
  • Filter the rows on second column so you only have anything that begins with FUN or REQ
  • Select both columns and remove duplicates
  • Rename columns and load your data to Excel.
  • Done, your text is now pivoted.

Pivoting Text Values – Video Tutorial

Download Text Value Pivot – Example workbook

Click here to download example workbook with the query steps. Go to Pivot tab and right click on the table to either refresh or edit.

Got few more minutes? Check out other awesome ways to use Power Query

If you have just 10 minutes to learn, I suggest spending that on below PQ tips. You will learn powerful new ways to deal with data pains.

Got a pesky text extraction / summary problem – post here

If you struggle processing text and want to learn new ways to deal with it, post your problem in comments. I will try to share solutions thru Excel / Power Query.
Alternatively, feel free to suggest your own methods to pivot text values in Excel.
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